- ROLE (DUTIES)
- The role of an Executive Assistant for GPR Audio Visual encompasses a wide range of responsibilities aimed at providing essential support to executives and facilitating the efficient operation of the audiovisual department. Key aspects of this role typically include:
- OVERSIGHT (SHOP LEAD)
- CEO HANDLER, SETS UP ALL INTERVIEWS, PHONE LINE, SCHEDUELING, ETC
- Administrative Support:
- Manage and coordinate executive schedules, appointments, and meetings.
- Handle communication on behalf of executives, including emails, phone calls, and other correspondence.
- Prepare and organize documents, reports, and presentations for executive review.
- Project Coordination:
- Assist in the planning, coordination, and execution of audiovisual projects and initiatives.
- Liaise with various departments, teams, and external partners to ensure seamless project workflows.
- Track project timelines, milestones, and deliverables.
- Meeting Coordination:
- Organize and coordinate meetings, ensuring that necessary materials and equipment are available.
- Attend meetings, take minutes, and follow up on action items as required.
- Logistical Support:
- Arrange travel, accommodations, and logistics for executives attending conferences, meetings, or site visits related to audiovisual projects.
- Coordinate event logistics, including venue booking, catering, and equipment setup for audiovisual presentations.
- Communication Liaison:
- Serve as a central point of contact between executives and internal/external stakeholders.
- Facilitate communication flow within the audiovisual department and between executives and team members.
- Information Management:
- Maintain and organize files, databases, and other relevant information related to audiovisual projects.
- Compile and provide executives with necessary data and reports for decision- making.
- Technical Support:
- Provide basic technical support for audiovisual equipment, troubleshoot issues, and liaise with the IT department when needed.
- Assist in coordinating the acquisition and maintenance of audiovisual equipment and resources.
- Confidentiality and Discretion:
- Handle sensitive information with the utmost confidentiality and discretion.
- Manage confidential documents and discussions pertaining to audiovisual projects and executive matters.
- Ad Hoc Support:
- Assist executives with any ad hoc tasks or special projects as needed.
- Adapt to evolving priorities and support executives in a dynamic work environment.
- The Executive Assistant for GPR Audio Visual plays a crucial role in ensuring the smooth functioning of the audiovisual department by providing comprehensive administrative support, facilitating communication, and contributing to the successful execution of projects.